The payroll book: a guide for small businesses and start-ups

Cover

Title Page

Copyright

Contents

Preface

How to Use this Book

Icons Used

Part I Payroll Setup

Chapter 1 Business Entity

Corporation

Partnership

Sole Proprietorship

Limited Liability Company (LLC)

Chapter 2 Employees and Nonemployees

You

Family Members

Employees Versus Independent Contractors

Statutory Employees and Statutory Nonemployees

Children

Volunteers

Interns

Religious Workers

Chapter 3 Earnings

Salary

Executive Exemption

Administrative Exemption

Professional Exemption

Highly Compensated Employees

Additional Guidance

When an Employer May Make Deductions from Salary Payroll

Hourly Wage

Basic Provisions/Requirements

Piecework

Training Wage

Subminimum Wage Provisions

Other Payroll Categories

Chapter 4 Deductions

Voluntary Deductions

Involuntary Deductions

Pre-tax Deductions

Chapter 5 Taxes

Tax Numbers

Employee Taxes

Chapter 6 Tax Penalties

Chapter 7 Workweek, Pay Period, Payday

Workweek

Pay Frequency (Pay Period)

Payday

Chapter 8 The Law

Federal

FMLA (Family Medical Leave Act)

Affordable Care Act

New Hire Reporting

Labor Posters

Davis-Bacon and Walsh-Healy

The Equal Pay Act (EPA)

Part II Running a Payroll

Chapter 9 Collecting Time

Time Clocks

Timesheets

Salaried Employees' Time

Chapter 10 Calculating Payroll

Calculate Earnings Hourly

Overtime If a Staff Member Works Different Positions at Different Rates

Additions to Earnings

Reductions to Earnings

Chapter 11 Paying Your Employee

Method of Payment

Wages for Deceased Employees

Chapter 12 Taxes Depositing and Filing

Part III Additional Essential Components

Chapter 13 Record keeping

Internal Revenue Service

Department of Labor

Family and Medical Leave Act (If You Have 50 Employees or More)

Title VII of the Civil Rights Act of 1964 and the Americans with Disability Act of 1990

The Age Discrimination in Employment Act of 1967

The Immigration Reform and Control Act

Payroll and Direct Deposit Records in General

Employee Handbook/Policy Manual

Medical Insurance

Chapter 14 Workers' Compensation Insurance

What Is Workers' Compensation Insurance?

Monopolistic States versus Nonmonopolistic Workers' Comp States

Cost of Workers' Comp Coverage

Chapter 15 Payroll Security and Internal Controls

Manuals and Procedures

Who Are You Hiring?

Internal Controls

Disaster Recovery

Form 944

Chapter 16 US Citizens Abroad, Resident and Nonresident Aliens, and Illegal Aliens

Nonresident Alien Services Performed Outside the United States

Paying Nonresident Aliens Inside the United States

Exceptions to Mandatory Withholding of FIT on Nonresident Aliens

Paying Illegal Aliens

Chapter 17 Other Issues

Professional Employer Organization (PEO)

Human Resource Management or HR

Escheat

Technology/Outsourcing